Minutes of the AGM held at The Stafford Arms, Scholes on Wednesday 27th October 2010
14 Members were present.
The Chairman opened the meeting by welcoming everyone to our 3rd AGM.
Apologies for Absence:
Received from: Sam and Alex Morland, Matty, Alice, Daniel, Jessica and Lewis.
Minuets of the Last AGM
Copies of the last AGM were available and the Chairman highlighted the detail within each section.
The use of Easyfundraising was outlined and members encouraged to use it if buying on line as donations were given to the club. Details of the amount raised this year to be in the accounts.
Reports of Officers:
The chairman highlighted the success of the club throughout the year.
The Sport England bid which bought the container and equipment.
The rise in club membership following on from beginners courses.
The success of members at competitions and gaining progress awards
The way the club gels together and gets on with enjoying the sport of archery.
2010 has been a significant year in the history of Nova Bowmen. The success of the bid made to Sport England has given the club real momentum, a storage container to act as a focus for club activities, equipment to allow us to bring the sport of archery to the local population and new members, of like mind who are keen, enthusiastic and bring a new energy to the club.
The Sport England award project concludes on the 30th October and the project report and evaluation are completed and here if anyone wishes to read it before it is sent to them.
Our membership currently stands at 28. 16 Senior and 12 Junior. Of those 27 have reregistered with Archery GB for the coming year. 1 Junior has not re registered and is unlikely to rejoin the club in March 2011. I would anticipate our club membership in March 2011 when the subscriptions are due being 27. 16 Senior and 11 Junior.
Archery GB have again changed their processes on re registering. All fees have been sent to them along with the appropriate information. Affiliation cards will now be sent directly to the archer, no longer through the secretary of the club. It remains to be seen how long this process takes them.
Condolences were sent on behalf of all club members to the wife of Jim Routledge of Top Tox who died this summer and Dennis Heritage the Chairman of the YAA and a good friend to our club who lost his wife Susan in August.
It is very pleasing to see that the philosophy when the club was first set up just 3 years ago is being maintained. In that we are a friendly, family orientated club who have a common interest in all forms of Archery and have mutual support for each other. Long may that continue.
Gale presented the balance sheet for the accounts ending on 31st October 2010.
The clubs finances are very healthy and aspects of the balance sheet were detailed.
Gayle proposed that subscriptions for the year 2011 to remain the same as last year, being £55 for an adult and £35 for a Junior member. All were in favour.
Indoor fees were discussed and it was agreed by all that they remain as they are at present, 50p per archer per session, the difference to be met by the club. It was pointed out that this was due to the particularly successful summer we had raising money through ‘have a go’s’ etc, and may be different in future years.
Records Officers report:
Coaching Officers Report:
In the absence of the Coaching Officer Chris had prepared a coaching report.
During the year we have delivered two beginners courses. One indoor in January 2010 with two Juniors, both have joined the club and shoot with us. The second in September 2010 with 5 beginners, 2 adult and three juniors. In all cases but one they joined the club and are active members. We currently have a waiting list for our beginner’s course and are planning one for January 2011, indoors.
The success of the lottery funding through Sport England has enabled us to buy a wide range of equipment to suit most needs, and this has been well used in both beginners courses and Have-a-go events. This year we have had a busy, but very successful series of events where we have offered the experience of archery. 2 scout groups, one corporate event and 2 gala’s. we estimate we have coached some 570 persons throughout the summer. A significant number and a result of a great deal of hard work from members of the club.
Gayle and Chris completed their Level 1 coaching qualification in July and just two weeks ago had it ratified from Archery GB. This takes the number of coaches within the club to three. The qualification is renewed in three years time and Gayle has already undertaken training which gives her CPD points against her renewal.
Plans for the future include continuing the support those club members new to the sport and providing coaching support to more experienced archers, in both cases when asked for. Also providing a coaching clinic with an experienced county coach, details of this yet to be determined.
Election Of Officers
It was decided to add to the list of officers a Tournament Officer to oversee internal club competitions.
All officers were proposed and seconded and approved by the meeting.
As a result the officers for the coming year are:
Chairman Richard Holmes
Secretary Chris Rose
Treasure Gayle Cogan
Records Officer Don Davidson
Coaching Officer Gayle Cogan and Chris Rose
Equipment Officer Richard Seekins
Field Captain Tony Firth
CPO and Welfare Officer Simon Slater and Abigail Barker
Tournament Officer Andy Morland
Prior notice of next years Fire Service Gala event was given as 9th July. All were asked to note the date.
The length of grass and nettles on the field at our outdoor venue was raised. Chris offered to speak to the farmer to see if it would be possible for us, or him to cut the range more frequently with a possible increase in rental to cover his time and expenses. This to be done as we go outdoors next year.
Volunteers were asked for to help improve our basic web site. A few members agreed to ask around to see if anyone could be found.
The container needs a coat of paint, preferably before the winter sets in. Tony and Abigail agreed to look into a paint supplier.
Richard S outlined that he would like to undertake an equipment review to assist with his role. He also indicated that he felt that the purchase of an expensive foam boss, mainly for compounds shooters was not necessary. Straw bosses would suffice, doubling up if needed.
The possibility for a Christmas Do! was suggested. A number of members were going to look into the possibilities.
In conclusion the chairman wished to be noted in the minutes:
His thanks and on behalf of the club members to Judith for her hard work in catering for hungry and thirsty archers and Chris for his work on preparing and submitting the successful Sport England bid.
Good wishes were given to Chris on his forthcoming operation and a hope that we see him back shooting again as soon as possible.
Meeting Closed at 8.45PM